A Message from the School Director, Meenakshi Wadhwa
I am deeply grateful for the support and resilience of our community in the School of Earth and Space Exploration as we navigate the difficult circumstances relating to COVID-19. Despite the current challenges, we are making every effort to keep everyone safe, healthy, and connected. As one of these efforts, the School of Earth and Space Exploration has created this special webpage to provide the latest updates from our School, some suggested resources for digital and online learning, and helpful links from the academic and federal sectors on COVID-19. If you have questions or suggestions for additional content, please e-mail us at firstname.lastname@example.org.
Even though we are facing an unprecedented situation, we are still a community and I am confident that we will get through this challenging time together with support from each other!
COVID-19 Virus and Vaccination Updates and Links
*NEW* View the ASU COVID-19 vaccine FAQ official webpage.
View the ASU Novel Coronavirus (COVID-19) official webpage to get the latest information.
If you have questions, the ASU Novel Coronavirus (COVID-19) FAQ's webpage has answers.
Review the Knowledge Enterprise COVID-19 Guidelines for ASU Researchers.
COVID-19 Reporting Procedures
Below are the School of Earth and Space Exploration COVID-19 Reporting Procedures to help provide general guidance in case someone in your group has had significant contact with an individual that has tested positive. Find additional Biosafety programs and resources online.
- If one of your employees/students has made you aware that they have had significant contact with an individual that has a positive diagnosis of COVID-19 or that employee/student has received a diagnosis, you should direct them to contact Elizabeth Badalamenti, RN. No one need feel embarrassed or concerned about this reporting, we just need to be made aware so we can safeguard the health of others/all.
- If the employee/student has been in a SESE-owned or -operated area, Faculty should notify Ramon Arrowsmith and Marc Biren. That space should be vacated for a minimum of three hours by all personnel before cleaning is completed by FACMAN or Olympus (the room should likely remain closed for a longer period – see 4). The area should be secured by locking the door and posting signage or placing tape across the entrance.
- Next, Marc Biren will contact the ASU Help Desk at 480-965-3633 with details about the space the employee/student occupies for surface decontamination.
- Next, Faculty should consider how long the space will stay closed (after it has been cleaned) and start to notify all of their students and lab users that might be affected. If applicable, other PIs and Supervisors sharing that space should be included in determining the waiting period and in the notification of other potential users or visitors.
- Once faculty has determined when it is considered safe to return, Ramon Arrowsmith and Marc Biren should be notified to help relay information and reopen (unlock doors, ISSAC, remove signs, tape, etc.) as appropriate.
- If the space is under the supervision of a research group (as opposed to classroom or general space), we will update the supervising faculty and expect them to communicate with their team at least the minimum information that the area has been compromised and it is being cleaned. The group will be notified when it is safe to return
- The ASU Help Desk will inform the appropriate custodial contractor of the area in question and have them conduct full surface decontamination of the affected area. Facilities Management will collect all pertinent location information and forward it to the following recipients: a) ASU Environmental Health and Safety; b) ASU Police; c) Facilities Maintenance—onsite personnel.
- ASU employees currently working on campus may choose to be tested for COVID-19. If you feel sick, you only may be tested in a drive-thru. They wait lines are reportedly short. https://cfo.asu.edu/employee-testing
Community Conversation Discussion and Archives
The Colloquium team will hold a community conversation via Zoom to provide updates on the COVID-19 situation and answer questions from students, staff, faculty and the school community. These webinars are archived here.
SESE Community Conversation Webinar 8/5/2020 or view the presentation slides 202000805_sese_community_conversation_covid-19.pdf
Return to campus Spring 2021
Happy New Year, and welcome to the Spring 2021 semester! I am updating you here with SESE’s plans for our campus activities during this semester. These are largely similar to what we did for fall 2020 for in person activities for the business office (BO), human resources (HR), research administration (RA), advising and academic programs (AP), and other operations. I note again that these plans are subject to change as the pandemic conditions evolve locally and regionally. Please review the material here and related web sites regularly for updates: https://www.asu.edu/about/spring-2021
The safety of our faculty, staff, and students remains our highest priority. Safe behavior is required by all. If you are in need of basic PPE (face coverings, hand sanitizer, disinfectant cleaner), please contact Marc Biren (email@example.com) from the SESE Facilities and Safety group. We expect that everyone will do their part to support these efforts, wear their masks, wash hands often, and keep track of their own health before deciding to come to campus (https://cfo.asu.edu/physical-safety). A mandatory daily health check is required for all employees and students (you can indicate dates when you will not be working for ASU on the ASU Health Check calendar, so you won’t need to complete this during such times). Regular testing is strongly encouraged. Vaccine distribution information is being communicated as it is made available; that information is rapidly evolving.
The SESE Director and Associate Directors will have consistent presence on campus. The Facilities and Safety group is on site daily watching over SESE buildings and spaces and coordinating building access and PPE distribution.
SESE’s HQ staff will fulfill their responsibilities by continuing their 40 hour per week work that includes a staggered schedule for in-person hours for optimal distancing and safety. We now have limited staff presence on the 7th floor of ISTB4. Small teams are in the office Tuesdays, Wednesdays, and Thursdays from approximately 8 AM to 2 PM with staggered arrival and departure times. Mondays and Fridays, we have reception and mail service.
Beyond previously authorized research efforts, SESE’s activities in ISTB4 include basic operations and some ASU Sync-related classroom access on the first and second floors. Students needing access to classrooms on the 1st and 2nd floors of ISTB4 will be able to scan their ASU ID card Monday through Friday from 8:00 AM to 5:00 PM to gain access to ISTB4 through the front entrance only. All other entrances, the basement and the upper floors (3rd floor and above) will remain limited to specifically assigned badge access.
The reception area on the first floor of ISTB4 is staffed daily. Signage with contact information is available to direct inquiries to relevant staff.
The SESE PSF 686 Reception Area is closed with key access only. Mail and packages and package service will continue (similar to the last semester).
All other SESE spaces and facilities are covered under research intensification plan guidelines under which faculty and other research personnel have been operating since the fall 2020.
Finally, for those SESE courses with an on campus ASU Sync element, we have optimized the classroom assignments and made plans for appropriate social distancing. Zoom capability is enabled for those classrooms.
The links below provide specific information with respect to returning to campus for School of Earth and Space Exploration personnel. All actions should be consistent with College- and ASU-wide guidelines. The situation is continuing to evolve and we will update as conditions change.
A return-to-work guide for employees including campus facilities, phased work plans, and working on campus.
We recognize the increasing need for people to return to campus and return to work. However, to the degree possible, research, teaching, and other tasks should be done in work-from-home mode. The focus will remain on continuing to work remotely for those who can do so. Review the ASU Telecommuting Resource Guide for helpful reminders for employees working from home.
Laboratory and Research Facilities
Review the guidelines for a safe return to campus with the Research Intensification Plan.
Review the Biosafety Program webpage for laboratories including checklists, guidelines, resources and guidance.
We plan to provide PPE to all school personnel approved to work on campus as part of the Research Intensification Plan, in the form of 2 cloth face masks per individual, as well as a supply of disinfectant cleaner and hand sanitizer per laboratory. Once approved for working on campus, please contact Marc Biren (firstname.lastname@example.org) to arrange pickup of your PPE. As research laboratories ramp up, PIs will be responsible for purchasing any additional PPE required inside the laboratory, such as gloves, disposable face masks, etc. Please contact SESEBO@asu.edu for pricing and for assistance with ordering (or do it yourself through Workday if you are able).
Donate to the School of Earth and Space Exploration Student Emergency Assistance Fund
The School of Earth and Space Exploration has long been committed to supporting its students and community. In this time of unprecedented crisis, our School is dedicated to making every effort to keep everyone safe, healthy, and connected. When you give to our student emergency fund, you enable us to provide meaningful and immediate support to our students.
Building Access Updates and Safety Training
Access to buildings will be limited to School of Earth and Space Exploration faculty and essential staff with specific permission. Anyone else who needs access for critical functions should communicate with their supervisors who can arrange for access if necessary. Please contact Chris Skiba (email@example.com) or Marc Biren (firstname.lastname@example.org) if you have questions.
Two safety courses are available online: COVID-19: Community of Care training for Employees and COVID-19: Return to Campus Training for Supervisors. Both training courses will be offered live through Zoom and additional training sessions will be announced. Please note that the Zoom links are unique for each training and attendees MUST REGISTER in advance to attend. Please feel free to share the Zoom links with your staff and others in the ASU research community.
COVID-19: Community of Care training for Employees
The department of Environmental Health and Safety has developed a return-to-campus training, titled “COVID-19: Community of Care training for Employees.” ASU employees are required to take the new 2021 Community of Care training – even if you took the previous training during the fall semester. Learn how to help keep yourself and others safe while on campus. Learn more and enroll in class.
COVID-19: Return to Campus Training for Supervisors
The supervisor training is designed to provide guidance and support to all ASU supervisors in an effort to address sensitive issues and concerns employees may have as they begin to return to the worksite. It will provide information to frequently asked questions, as well as guidance to anticipated circumstances supervisors may potentially face. All supervisors are encouraged to attend one session. We encourage you to take the Community of Care Training for Employees before enrolling in the supervisor training. Registration is required.
Business Operations Resources
Proposal Funding and Submissions Contact SESERAO@asu.edu. The submissions and questions will be assigned accordingly. In an emergency please contact Alicia.Mangosing@asu.edu or Teresa.Robinette@asu.edu.
For Business Office Purchasing and Travel contact SESEBO@asu.edu.
- All non-essential travel is on hold.
- For all Purchasing and Reimbursements contact SESEBO@asu.edu and these will be assigned accordingly.
- PCards will be supported by Alyssa Hagler and Juana Garcia.
Currently mail will be delivered once a week on Friday, sorted and distributed in mailboxes accordingly. Rose Petrini will email staff the specifics if there is a package to pick up.
Please continue to send any requests or questions to email@example.com. This allows the HR team to access and respond to your inquiry in a timely manner.
- Any employee (part-time, full-time, etc.) who has contracted COVID-19, is caring for someone who has the virus, or needs to self-quarantine due to the virus, please notify your supervisor and the ASU Employee Assistance Office. In addition, if you are sick and unable to work due to the virus, please contact SESEHR@asu.edu for instructions on how to enter this time in your timesheet. The University has a new policy on COVID-19 sick time.
- If you are supervising staff, grads, and/or students, please be aware that it is your responsibility to notify HR of the employee’s termination date AND to notify the employee of their responsibilities before they leave ASU: https://cfo.asu.edu/hr-leavingasu . This includes collecting any keys, laptops, ASU property, etc. HR will work with the employee on the exiting process as it pertains to their pay and benefits. Supervisors please note that you may receive automated emails when certain personnel actions for your employee have processed. If you have any questions regarding this please contact SESEHR@asu.edu.
- Please continue to inform HR if you experience an FMLA event or need to request a leave status.
- Any new volunteers or courtesy affiliates that are working remotely will need to contact firstname.lastname@example.org to complete the ASU volunteer/courtesy affiliate form.
Health and Wellness Resources
Discover the ASU Mindfulness Center for the body, mind, and soul.
For counseling needs, contact ASU Counseling Services.
To speak with a health professional, contact ASU Health Services.
For peer-led, peer-based student support, contact Devils 4 Devils Support Circles.
Learn about staying productive and get more wellness resources from the Graduate Insider.
Resources for Digital and Online Learning
Review this helpful guide for running virtual meetings and reviews.
ASU-led NASA Psyche Mission
FREE online courses are available to ANYONE with Internet Access on the ASU Continuing and Professional Education website: The Process and Lifetime of a Space Mission and Tools for Building Positive Team Culture.
The Psyche Mission team has K-12 grade-grouped pages of resources and materials on the Psyche “Models and Materials” page including:
Everyone can participate in the #PsycheSpaceCRAFTY opportunity and create their own inspired art based on Psyche. Learn how and become spacecrafty!
ASU-led L’SPACE Academy
The NASA L'SPACE Academy is a free, online, interactive program open to undergraduate STEM major students (not just ASU) interested in pursuing a career with NASA or other Space organizations.
L'SPACE consists of two Academies - the Mission Concept Academy, and the NASA Proposal Writing and Evaluation Experience Academy. Students may participate in one Academy per semester. Each 12-week Academy is designed to provide unique, hands-on learning and insight into the dynamic world of the Space Industry. Students can expect to learn NASA mission procedures and protocols from industry professionals as they collaborate with fellow team members to complete mission-related team-projects.
Requirements for participation include access to a computer with internet and headset capabilities, and time to devote an additional 4-hours per week beyond the online session requirements towards team projects. They are currently accepting summer 2020 applications, with the next academy beginning 5/12/2020.
Education Through eXploration (ETX)
ETX designs, develops, deploys, and researches interactive, exploration-based learning experiences through the use of digital platforms, as well as the teaching networks through which content can be created, deployed, adopted, analyzed, and adapted. ETX Provides:
- Online science courses for non-scientists, teaching science as the exploration of the unknown through game-like, adaptive/personalized, project-based education.
- Online Immersive Virtual Field Trips (iVFTs), experiences which enable teaching in the context of place-based exploration.
- Inspark Science Network, a network of digitally-empowered educators in the U.S. (and eventually globally). Educators create and share next-generation courseware and technology – dedicated to enhancing student success in entry-level science.